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FinanceFinancial Management System (FMS) - Purchase Orders

Business process

Visit Purchasing Goods and Services from External Suppliers for an overview of purchasing goods and services from external suppliers, and FMS requisitions and orders.

Training and documentation

The entire procurement-to-payment process is described in detail in the following manuals:

Quick guides

There is a quick guide for some of the aspects of ordering:

Videos

Some processes have short videos illustrating the process:

Training courses

Training courses on Suppliers and Purchases are run periodically. Navigate to the  to put your name on a waiting list for this course.

Frequently asked questions (FAQs)

You can cancel a Purchase Order by completing the 'Rest Cancelled' process via the Goods Receipts menu, guidance can be found on SharePoint: . You should also contact the supplier to alert them of the cancellation.

Once a Purchase Order has been cancelled, any outstanding commitment will be released back to the budget by the next working day.

A new Requisition should be created if adding products or services.

If you wish to remove items from an Order, contact the supplier directly. Use the 鈥榬est cancelled鈥� option when goods receipting.               

This can be done by selecting the Purchase Order details within the procurement section of FMS.

Once you have searched for your Purchase Order, open the attachments icon and the PDF will be displayed.

If it鈥檚 a Parabilis order then there will not be a PDF.

Parabilis Purchase Orders are not printed, they are sent by electronic transmission only.

The Request for Payment form should only be used for suppliers who cannot process purchase orders or accept a Purchase Card.

Please ensure the PO number is recorded on the invoice. If it鈥檚 not, please write it on.

Scan the invoice and send it to: fms-supplierinvoices@strath.ac.uk