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The system does not hold a default delivery address against each member of staff. Therefore, the delivery address has to be selected for each requisition.

If the address information is incorrect for your department, email the address details to finance-helpdesk@strath.ac.uk.

You can amend a Requisition by opening the original Requisition and adding or removing any products or services.

If your Requisition is with the approver, you may wish to contact them to let them know you are making changes once approved. You cannot amend a Requisition and will need to complete a new Requisition.

You can do this by changing the status to ‘closed’.

However, you may prefer to request that the approver rejects the request in order to remove the requisition from workflow.

If the requisition is at the initial workflow stage of address and document check, you should park the requisition first then complete the workflow task then close the requisition. This is detailed in full on the . The details can be found in the Purchasing Section, ‘Close a Requisition’.

The GL analysis section is available at the bottom of the Requisition Details tab. You need to have selected a Requisition line for this to appear and you may have to click on the double chevron to expand this section. Each Requisition line has a GL analysis therefore you will need to click on all lines to go through each GL in turn.

This can be for one of two reasons:

• You have yet to enter a sub project code, if you have not entered this on the Requisition Entry tab you can enter the sub project on the GL line(s) and the error should disappear
• You have entered a research sub project. The activity will default to the 100 code however as more detailed analysis is required for research to meet funder requirements, a research activity should be used e.g. 470 consumables.

The Requisitions that show as finished are normally approved and a Purchase Order has been created. You can find the PO number in the ‘Own Requisitions’ section of the Procurement menu. Requisitions still in workflow can be viewed using the ‘Workflow Enquiry’ section of Procurement and opening the workflow map. This will let you know what stage the Requisition is at.

This can be amended, see 'How to amend a Requisition' once it's in workflow (above).

You can either cancel the PO (directly with the Supplier and on FMS via the help desk) or, you can leave the PO as is and arrange for a corrective journal to be raised.

In certain circumstances, self-approval is possible at the moment but we are working with the system providers to alert this.